GENERAL

In all competitions, both internal and external, the member must have taken the photograph and have produced all parts of any digital image. 

Prints or Images (or those so similar as to be loosely identical) entered in a previous internal competition cannot be re-entered in future internal competitions. However, an entry previously submitted as a slide/image can be re-entered as a print and vice versa. 

Prints must carry the following information (on the back of the prints): 
• Your Name 
• The title of the print 
• (ADV) or (INT) to show if you are Advanced or Intermediate 
• The number 1, 2 or 3 to indicate your entry preferences (see Internal Competitions). 

Intermediate and Advanced entries will be judged separately, and a points system will be awarded to intermediate entries as follows: 

1st Place 3 points 
2nd Place 2 points 
3rd Place 1 point 

The Competition Secretary will maintain an individual score table to determine member status (see below). 

Print entries should be in good condition, including the mount. 

ARE YOU INTERMEDIATE OR ADVANCED? 

Members are classed as Advanced if they have: 

• Accumulated 15 points in internal club competitions 
• Been an Advanced photographer in another club 
or 
• Had at least one acceptance in an ‘OPEN’ Competition (i.e. a competition open to all-comers and usually County or National). 

If none of the above applies, a member is classed as an Intermediate. New members can elect to be Advanced or Intermediate, but the status may be reviewed by the Committee. 

INTERNAL COMPETITIONS 

Members may enter up to 3 prints and 3 projected images in internal competitions. However, if the number of entries in a competition is excessive (approximately more than 70), only two of each member’s entries will be put forward for judging. The member should put 1, 2 or 3 on each entry to indicate which two should be put forward for judging. This rule is to allow the judge sufficient time to give constructive comments on all entries. 

Entries may be colour and/or monochrome. Prints may be home, commercially or digitally produced. 

The minimum size of prints will be 7″ by 5″, or equivalent size. Prints must be mounted on stiff board not exceeding 20″ by 16″. Each print should be separately mounted, unless specified for the competition. 

Prints behind glass or in a frame are not permitted. 

A set subject will be agreed for one of the internal competitions every season (see the programme for details). 

Entries must be passed to the Competition Secretary by the due date, normally two weeks before the competition, or as notified. 

EXTERNAL COMPETITIONS 

Members may be asked to submit images and/or prints for selection. A selection committee will choose entries to represent the club for the particular competition. 

PROJECTED DIGITAL IMAGE (PDI) COMPETITIONS 

The submitted image must have been taken by the member using a digital camera; or taken by the member on a film camera, and the resultant image scanned and saved as a digital file. All composite parts of the image must be the work of the member. 

Members may submit a maximum of THREE images for each competition, but the 1, 2, 3 rule (Internal Competitions) still applies. 

The “advanced” and “intermediate” classes, and points system apply. 

Images must be submitted to the Competition Secretary (or other appointed person, as advised) not less than two weeks before the competition date. 

Submitted images must be in JPEG (JPG) format. This conforms with the SAPA PDI Rules. 

Each photo image submitted should be 1400 x 1050 pixels. This size conforms with the SAPA rules proposal. However, the shortest side may be smaller than 1050 pixels if the image size is non-standard, eg “letterbox”. However, until further notice, members may submit larger sized images; in which case they will be reduced in size for projection in the competition. 

Images can be submitted on CD(*1), DVD(*2), Memory Stick, or by E-mail to the Competition Secretary or as advised. The medium used should contain only the files being submitted for the competition. The two-week deadline rule still applies to E-mail submissions. 

The File Name of each submitted photo file must be in the following format: 

• Photo Title; underscore; 1, 2 or 3 (judging selection); underscore; Member’s Initials; underscore; competition date in the style DDMMYY. 
• Example: Dawn on the Common_2_MJS_220410 

Submitted CDs, DVDs and Memory Sticks must carry the following information on the CD/DVD Container and the CD/DVD Label Surface; and/or on the surface of the Memory Stick: 

• Member’s name 
• (ADV) or (INT) to show if you are Advanced or Intermediate. 

(*1) CD-R; CD-RW okay 
(*2) DVD-R; DVD+R; DVD-RW; DVD+RW okay

May 2010